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Accounts Payable & Operations Associate

Department: Operations
Location: South San Francisco, CA
ROLE PURPOSE

The Accounts Payable and Operations Associate reports to the Chief of Staff. This position will handle day to day operations of the accounts payable workflow for a biomedical device company..  The individual will work closely with our team to maintain relationships with vendors, process orders , post to General Ledgers and process purchase requests, orders, invoices and payments.  Maintain and control the General Ledger accounts and business transactions of the organization, applying the Generally Accepted Accounting Principles (GAAP) that includes analytical work and thorough review of financial records.

DUTIES AND RESPONSIBILITIES

  • Perform the processing and recording of accounts payable transactions and ensure that all invoices and staff reimbursements are paid accurately and in accordance with Finance policies and procedures
  • Manage the processing of cash receipts, recording of revenue and receivables
  • Assist with the preparation of grant and contract proposals
  • Review expense coding to ensure all costs including AP and Staff reimbursements are proper and recorded to the correct expense account (direct, indirect, and unallowable).
  • Review and process Expense reports and receipts submitted by cardholders on monthly basis.
  • Perform the processing of monthly accruals, amortization of prepaid expenses, fixed assets depreciation and recording of adjusting and reclassification journal entries, if necessary.
  • Perform general accounts analysis and reconciliations, including bank statements, fixed assets, employer’s benefit costs, accruals and prepaid expenses.
  • Assess vendors and applications for use in streamlining accounting and financial operations.
  • Prepare for and assist with audits for federally funded awards.
  • Payroll for employees and consultants
  • Improve the operational systems, processes and policies in support of PROFUSA’s mission; support better management reporting, information flow and management, business process and organizational planning.
  • Human Resources – Help in on-boarding and working with employees.

SKILLS & COMPETENCIES

  • Monitor and collect data to assess accuracy and integrity; analyze data; ensure compliance with applicable standards (i.e. GAAP), rules, regulations and systems of internal control;
  • Interpret and evaluate results, prepare documentation; create financial reports and/or presentations.
  • Strong organizational skills and ability to prioritize workload in order to meet tight deadlines in a fast-paced and dynamic work environment.
  • Excellent analytical and problem-solving skills
  • Be able to demonstrate attention to details and good-record-keeping.
  • Proficient in Microsoft Office (Word, Power Point, especially Excel).
  • Database Management
  • Hands-on detail-oriented tasks.
  • Team player and can collaborate with other teams in the organization.
  • High level of interpersonal skills with demonstrated poise, tact and diplomacy.
  • Demonstrate a proficient level of professional skill and/or knowledge in accounting and keep current with developments and trends. Knowledge and ability to use applicable information technology and systems to meet work needs.
  • Excellent communication skills, written and verbal, with the ability to clearly communicate issues to all levels of management.
  • Demonstrate a proficient level of professional skill and/or knowledge in accounting and keep current with developments and trends.
  • Knowledge and ability to use applicable information technology and systems to meet work needs. (e.g., QuickBooks, Paychex & Concur)

QUALIFICATIONS

  • At least 2 solid years of accounts payable and 5+ of cumulative relevant experience (accounting operations and/or audit).
  • Strong background in budget preparation

EDUCATION

  • BA in Accounting or Finance, CPA is a plus

 

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